Proposed goals and objectives

May 2, 2007

Long-term goals for digital asset management

• Have the capacity to search, find, and preview all digital assets from all time by subject, keyword, shoot, and date.
• Require standard classifications as well as allowing user-generated keywords.
• Maintain original organization and context of all digital assets.
• Recommend a robust, dependable, and well-supported system, including upgrades.
• Support Bates and industry standards, including metadata exchange.
• Access external sources of originals and chronological snapshots, to be stored in Special Collections.
• [Support transition to deep storage in Special Collections. 6/20/07)]
• [Track the relationships between derivatives; i.e., multiple versions of original assets, created for print. (5/15/07)]

Options for current system

1. Maintain current process, and/or:
2. Change process for assets not yet ingested, and/or:
3. Change process for previous assets.

Possible objectives for current system – phase 2 (starting with 2004 assets):

• Ingest batches of assets, applying subject hierarchy and keywords.
• Conduct searches.
• Move older assets into near storage peiodically while maintaining searchability.

Budget costs

• Catalog of more than 250,000 images can be supported with SQL Connect (add-on to server software).
• Staff time required to implement distributed workflow for applying authority list.
• Cost for reorganizing assets by chronology.